Adding and Scanning Pictures
by James P. Terry
Tips and Tricks:
Click Here to view an online training video demonstrating step-by-step how to add pictures to an individual in Legacy!
Any number of pictures, sounds and video clips (media files) can be attached to each individual in a Family File. Legacy reads most popular picture file formats. The pictures can then be displayed at any time and also included in many printed reports as well as Web pages.
Please note that Legacy does not actually add pictures, sound and video files to a family file. Rather the program remembers the path (drive and folder) and filename of the image, sound bite or video clip. While this helps keep the size of the Family File to a minimum, it means when sharing GEDCOM files with other people, you should also send them your media files.
The Picture Gallery is reached by clicking the picture icon in the Family View or by clicking on any existing picture displayed on either the Family View or Pedigree View. Up to twenty pictures, sounds or videos are displayed in the window at one time. If more are attached, a scroll bar appears that can be used to bring up additional images.
To add a new picture to the Picture Gallery, click the Picture button and the Load Picture dialog box appears. It prompts for the path and name of the picture file you want to attach. The pictures can be previewed in this window so you can make sure you are selecting the correct one. (Whenever a picture is attached to an individual, only the picture file name is included in the Family File database. The actual picture file is not included.) When a picture has been selected, it is loaded into the Display Picture window where you can view it and add captions and descriptions. Clicking Close from the Display Picture window adds the picture to the next available location in the Picture Gallery.
When adding or scanning a photo, please keep in mind that every photo has a special context (who, what, where, when and why). Be sure to include names, dates, places and the occasion for the photo whenever you know this information. Examine the original photo, if possible, for names, dates, places, event, plus studio identification and location. Ask knowledgeable relatives about the story behind the picture. All of this information should be added to the caption and description boxes in the Display Picture window. When dates are not known, it may be possible to estimate them from the apparent ages of the subjects (especially family groups with children), clothing, hairstyles, type of photo, time frame the studio was in business, etc. (Using these criteria it may even be possible to identify unknown individuals in old photos.) Make the image come alive!
Tips and Tricks:
- In the past you had to go to an individual or marriage and then assign each picture one-at-a-time, selecting the location and filename each time. Now, with the new Picture Center, you can view a list of your pictures and a list of individuals side-by-side and make assignments with the click of a button. You can even assign a picture to more than one person at a time. Just highlight all the people you want to link a picture to and click the Assign button. It was never easier or faster to add pictures to your family members. The Picture Center is a feature found only in the Legacy Deluxe Edition.
- Did you know that pictures, sounds and videos in an individual's Picture Galley can be copied and pasted to other individual's Picture Gallery? Just right-click on a picture for an options menu where you will find Copy and Paste listed.
- Did you know that word processing documents, as well as some other kinds of files, can be added to an individual's Picture Gallery? Use the Sound button to attach the file. To view the file, simply highlight it in the Picture Gallery and click the Play button.
To scan a new picture to the Picture Gallery, click the Scan a Picture button. Your scanner window will then open. (If you get a Select Source window, choose the Twain or VistaScan source you want to use, then your scanner window will open.) Place the picture in the scanner and do a preview scan. The next steps are a general description of most scanner functions:
1. Fit the image selection frame to the picture.
2. Choose your output (Grayscale, Color, etc.).
3. Make other adjustments as needed.
4. Perform the final scan.
When the final scan is complete, the Save File window will open. Here you need to select the drive and/or folder where you want to save the picture (the Save in box); give your picture a name (the File name box); select a format (the Save as type box), and click the Save button. The formats that you can save an image as include:
- Bitmap (*.bmp)
- PCX (*.pcx)
- TIFF (*.tif)
- JPEG (*.jpg)
- PNG (*.png).
When the scanned picture has been named, it is loaded into the Display Picture window where you can view it and add captions and descriptions. Clicking Close from the Display Picture window adds the picture to the next available location in the Picture Gallery.
When scanning and saving your picture, be certain to choose your options carefully. The right settings will make certain your picture is the optimal quality with a minimal file size. You can find out more about picture formats, resolutions and sizes by visiting our Image Format Basics web page. You can also visit our Online Store to order the recommended video Digital Imaging For Genealogy by Richard S. Wilson.
Viewing Additional Pictures
To view additional pictures attached to the individual, click the down arrow on the Picture Filter box (just below the Scan a Picture... button) in the Picture Gallery. You can choose from All Pictures, Individual, Birth, Christening, Death, and Burial plus marriages (if any). Any events with an asterisk ( * ) have attached images. With the Picture Gallery filtered to a specific event (for example Burial) you can also add or scan a picture to it.
To find out how to add or scan pictures to events, sources and addresses click here.
To remove a picture from the Picture Gallery, highlight the picture by clicking on the caption area below the picture and click the Remove button. Legacy prompts for confirmation and then unlinks the picture from the individual. The picture file itself is not deleted...only the reference link is erased.
You can move pictures from one position to another in the Picture Gallery by dragging them with the mouse. Hold down the left mouse button over a picture and drag it to a new location. Letting up on the mouse button puts the dragged picture in its new location and moves the other pictures one place over to make room.
Showing the Preferred Picture on the Family and Pedigree Views
Normally the Preferred Picture (the picture with the asterisk * ) is displayed on the Family View and Pedigree View. If you would like to turn off this feature, click Options on the menu bar, select Customize... on the options menu and click the View tab on the Customize screen. Next in the lower right area of the the screen, uncheck the Show Main Picture on Family Pedigree View box and click the Save button. This can speed up the display time on slower computers.
To tag a picture for Slide Shows and printing, click the box above the picture and it will be checked. To untag it, click on the check mark.
Re-sizing the Picture Gallery Window
You can stretch the Picture Gallery window by dragging its edges and corners. The picture boxes automatically re-size when you do this. Legacy remembers the size and location of the window from session to session.
Zooming a Picture
You can display the current picture in a larger window by clicking the Zoom button.
Showing More or Fewer Pictures
You can change how many pictures are shown at a time in the Picture Gallery. This can range from 1 to 20. To change the setting use the "+" and "-" buttons. Clicking "+" will increase the number of pictures displayed and "-" will decrease it. Legacy saves your setting and uses it for subsequent gallery displays.
Setting the Preferred Picture
If you have more than one picture in the Picture Galley, you can change the Preferred Picture by highlighting it and then clicking the button. This picture is displayed on the Family and Pedigree Views whenever the individual is current. The Preferred Picture is also printed on reports that include pictures.